2023-2024
Board of Directors and Committee Chairs
Board of Directors
Dani Gould, President
Hilary Devrome, Vice President
Christina Montell, Treasurer
Beth Cornish, Communication
Trisha Mortier, Secretary
Lilah Wagner, Co-Volunteers
Teacher representative: Jenalin Steinberger
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Open Positions
Room Parent Coordinator
Co-Volunteer Coordinator
Activities
Fundraising
Spirit Wear
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Board Descriptions
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President: The President oversees the leadership and management of the DP PTO. The President shall preside at all meetings of the DP PTO Board. The President shall provide leadership to the Board, including, but not limited to, document revision and/or development, setting goals and planning activities, coordinate with the administration to identify immediate and long-range goals. The President shall serve as the primary contact for the Principal, be an ex officio member of all committees, represent DP PTO at meetings as necessary in the community, and coordinate duties of officers and committees to ensure the Purpose of DP PTO is served.
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Vice President: The Vice President shall act as an aid to the President and perform the duties of the President in the absence or inability to serve. The Vice President shall also oversee the committee system of DP PTO.
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Treasurer: The Treasurer is responsible for the financial oversight of the DP PTO. The responsibilities include, but are not limited to, coordination with the Administration and President to identify immediate and long-range goals, attend monthly board meetings, budget management, proficiency in Excel and/or Quicken and/or Quickbooks. The Treasurer shall receive, collect, recount, make a timely deposit, and pay out all monies subject to the order of DP PTO. The Treasurer shall keep an accurate account of all money received and expended, prepare financial reports and present them to the Board, monthly, or as needed, and shall render a report in writing at the final General Meeting. The Treasurer shall facilitate an annual audit as determined necessary by DP PTO. All DP PTO checks require two signatures, those of the Treasurer, and the President. A third board member shall be on the signature card to provide an alternate second signature when necessary.
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Secretary: The secretary understands the organization's mission and has strong organizational skills. The Secretary shall keep a detailed and accurate record of all proceedings from each meeting and will be prepared to read, on-call, the record of any previous meetings as well as keep track of email votes and approved email motions. The Secretary will attend all meetings of DP PTO. The Secretary will circulate all minutes within two weeks to the Board members for review and approval. Board members must review the minutes and send any revisions to the Secretary prior to the next Board meeting. The Secretary must track votes and approved email motions and will review all DP PTO correspondence received (mail, packages, phone calls, emails), and distribute to the appropriate officer, and, respond as necessary.
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Communications: Communication is central to all we do as a parent-teacher organization. Responsibilities include but are not limited to, develop and share PTO and Double Peak School related information via social media; attending monthly board meetings; and ongoing web page content updates and management.
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Activities: The Activities Coordinator(s) plan and organize fun, family-friendly events to bring our school community together. Responsibilities include: create themes, activities, and decorations for each school event; seek out and facilitate the hiring of vendors such as DJs, photographers, food trucks, etc.; plan communication to the school community about all events using social media, emails, and student leader phone calls. This position can be held by one person, although it is easier if shared by two people.
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Spirit Wear: The DPS Spirit Wear Officer always brings a smile to DPS students. Responsibilities include: attend monthly board meetings; oversee and manage inventory; establish a schedule for sales, prepare for purchases, and maintain/develop relationships with vendors to facilitate future sales. The Spirit Wear Coordinator is also responsible for liaising with the DPS Athletics director to facilitate the purchase of PE uniforms.
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Room Parent Coordinator: The Room Parent Officer is central to classroom/ family/ PTO related communication. Responsibilities include, but are not limited to, meet with Room Parents at beginning of school year; attend monthly board meetings; facilitate communication with teachers, TK-5th Grade Room Parents, Upper-Grade Room Parent Committee; and, coordinate needs for Teacher Staff Appreciation week.
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Volunteer Coordinator: The Volunteer Coordination Officer ensures the volunteer needs of our events and activities are fulfilled. Responsibilities include use of Sign Up Genius; attend monthly board meetings; facilitate communication with board members to determine the need for fundraisers and activities; prepare outreach prior to events, for circulation.
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Fundraising: Fundraising at DPS includes both an active and passive component; the scope of the tasks is immense, which is why ideally the position is held by two board members. The formation of sub-committees is vital to the success of certain fundraiser events, dependent upon the scope of said event. Active fundraising shall include, but not be limited to identifying prospects and opportunities for fundraising, cultivating relationships with potential donors, and overseeing annual events. Passive fundraising shall include, but not be limited to, seeking out and engaging with programs that provide an ongoing passive form of income to DP PTO. The Fundraising officer shall calendar and coordinate fundraising events and programs to meet both active and passive fundraising budget projections. He/she shall also annually present proposed events and programs to the Board for approval, and monthly reports concerning the status of the fundraisers at each Board meeting.
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